Transforming UK Care Homes

Ekvarta
CareOS

The operating system built for modern care homes. Run your team, residents and compliance from one beautifully simple platform. Free plan at launch.

Coming Soon
Discover CareOS
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Free plan at launch

Start for free. Scale when you're ready.

Every care home will get a free plan with the core tools it needs. Upgrade to Pro only when you want more.

Free
Staff Rota
Build and share rosters for up to 10 staff members.
Free
Resident Records
Digital care records for up to 15 residents.
Free
Mandatory Training
Five core courses (fire safety, manual handling, safeguarding, food hygiene, infection control) for all staff.
Pro
CQC Compliance
Auto-generated evidence packs, expiry alerts and audit trails.
Pro
Analytics & Reports
Live dashboards, occupancy trends and payroll reports for managers.
Pro
Payroll & Finance
Automated payroll calculations, agency invoices and petty cash tracking.
The Problem

Care homes still run on
paper, WhatsApp and guesswork.

The UK care sector manages lives with tools that haven't kept up. The cost — in time, compliance and care quality — is enormous.

0%

of care homes still rely on paper-based records for daily operations

0 hrs

lost per manager every single day chasing admin and compliance paperwork

£0K

average cost of a single CQC compliance breach for a small care home

The Solution

Everything your care home
needs — in one place.

Ekvarta CareOS connects your entire operation. Staff, residents, compliance, and finance — unified.

Staff Management
Rosters, compliance & more
Resident Care
Records, notes & monitoring
Compliance
CQC ready, always
Finance
Payroll, invoices & petty cash
Reporting
Live dashboards & insights
Training & Courses
Mandatory + specialist courses
Mobile App

Care work,
in your pocket.

Ekvarta CareOS works seamlessly on any device. Care workers get a focused mobile app. Real-time alerts keep everyone in the loop.

Coming soon to theApp Store
Coming soon toGoogle Play
Medication Due Room 4 · M.R. · Now View task ›
OCCUPANCY 89% ↑ 3% 24/27 beds occupied
9:41 This Week's Rota Mon Tue Wed Thu Fri S Sarah M. Morning 7–14 AM J James T. Evening 14–22 PM R Rita K. Night 22–07 Night CQC Compliance 94% ↑ Ready DBS Renewal James T. · 14 days left
9:41 ●●● Dashboard Live On Shift 12 Residents 24 2 medication rounds due Rooms 4, 11 · within 30 mins RESIDENTS MR M.R. · Room 4 Meds due · 10:00 Due JB J.B. · Room 7 Fluids logged · 9:30 Done PK P.K. · Room 11 Weight check · scheduled
9:41 Good Morning, Sarah Today's Shift Morning · 7:00–14:00 Active YOUR TASKS Meds round · Rm 4 Handover notes Fluid check · Rm 7 Care notes · Rm 4
Compliance Centre CQC Ready · 94% COMPLIANCE CHECKLIST Staff DBS checks current Medication logs complete Care plans reviewed ! Fire drill — overdue 3 days ! 1 DBS renewal due (14d) Handover logs up to date Safe staffing ratio maintained Resident risk assessments done COMPLIANCE BY CATEGORY Safe Care 93% Effective Care 88% Caring 98% Responsive 83% Well-Led 90% OVERALL SCORE 94% CQC Ready 4 of 5 domains green
Compliance

Always inspection-
ready.

Ekvarta CareOS tracks every compliance area in real time — from DBS renewals to medication logs. Walk into any CQC inspection with confidence.

Auto-generated evidence packs
Expiry alerts for DBS, training & policies
CQC 5-domain scoring at a glance
Instant audit trail — nothing missed
ekvarta Dashboard Staff Residents Compliance Finance Reports Manager Dashboard Live · Mon 9:41am On Shift 12 /14 Occupancy 89% CQC Score 94% Open Tasks 7 STAFF ON SHIFT NAME SHIFT STATUS Sarah M. 7–14 Active James T. 14–22 Upcoming Rita K. 22–07 Night Maria P. 7–14 Active Tom B. 7–14 Active Alex H. 7–14 Active COMPLIANCE TREND Jun Jul Aug Sep Oct ALERTS ⚠ DBS renewal · James T. ● Meds due · Room 4, 11 ⚠ Fire drill overdue 3 days
Manager View

The full picture,
at a glance.

Managers and head office get a powerful desktop dashboard. See everything happening across the care home in real time.

Live staffing & shift overview
CQC compliance score & evidence packs
Resident monitoring & alerts
Finance, payroll & agency invoices
DBS, right to work & expiry tracking
Training & Courses

Learn at work.
Get certified fast.

Mandatory courses included free. A specialist course library on Pro. See how it looks for staff and for managers.

Mobile AppFree courses included
9:41 My Training 2 of 5 complete 40% Fire Safety Awareness Completed · Free 100% Manual Handling Completed · Free 100% Safeguarding Adults Module 3 of 5 · Free 60% Dementia Care PRO Specialist · Upgrade to unlock
TabletLearn in quiet times
Training Hub 2 of 5 done Safeguarding Adults Module 3 · Recognising abuse 60% Continue Save for later ALL COURSES Fire Safety Free · Certified Manual Handling Free · Certified Safeguarding Free · In progress Dementia Care Pro · Specialist
Desktop / WebFull course library
ekvarta Training Dashboard Tasks Residents My Courses 2 of 5 done 40% Fire Safety Free · Passed Manual Handling Free · Passed Safeguarding Free · 60% Food Hygiene Free · Not started Dementia Care Pro · Specialist End of Life Care Pro · Specialist
5
Core courses
Fire safety, manual handling, safeguarding, food hygiene and infection control
Free
All mandatory courses
No subscription needed to complete required training
Auto
Certificates issued
Digital certificates are stored automatically when a course is completed
Manager Training Dashboard

See every person.
Track every course.

Managers get a live view of training across the whole team — by person, by course and by expiry date. No chasing, no spreadsheets.

Per-staff completion trackerSee exactly who has done what — and who hasn't
Expiry & renewal alertsAutomatic reminders before certificates lapse
Team completion rateShown live on the dashboard and in CQC evidence packs
One-click CQC evidence exportDownload all training records for an inspection instantly
Assign courses to rolesThe right training reaches the right people automatically
Desktop · Manager dashboard
ekvarta Dashboard Staff Training Compliance Finance Training Overview Team: 72% complete Total staff 14 Fully trained 8 In progress 4 Overdue 2 STAFF TRAINING STATUS NAMEFIREMANUALSAFEG.FOODOVERALLEXPIRY Sarah M. ✓✓✓✓ 100% Dec 26 James T. ✓✓▶– 50% 14 days Rita K. ✓✓✓▶ 75% Aug 27 Maria P. ✗✗–– 0% Overdue Export CQC report Assign courses
Mobile · Summary
9:41 Training Overview Manager · Live 8/14 fully trained Done (8) Progress (4) Overdue (2) Maria P. — 0% complete Assign training › James T. — cert expires in 14d Send reminder › View full report
Live Tracker

Track everything.
Miss nothing.

A live command centre for every metric that matters.

Staff On Shift Now
0/ 14↑ Full
2 more arriving this afternoon
Bed Occupancy
0%↑ 3%
24 of 27 beds occupied
CQC Compliance Score
0%✓ Ready
2 items need attention
Training Completion
0%⚠ 2 Overdue
Staff completing mandatory courses
Open Tasks Today
0⚠ 2 Urgent
Across all care workers
Certificates Expiring
0⚠ Next 30 days
James T., Rita K., Tom B.
The Savings

Five tools. One bill.
A lot less money.

A typical 30-bed care home pays for 4–5 separate systems today. CareOS Pro replaces all of them for one monthly price.

What they pay today
Current market (30-bed home)
£0–£0
per month · across 4–5 tools
Ekvarta CareOS
Ekvarta CareOS (Pro)
£0
per month · everything in one
What they currently pay — broken down
Care planning software£260–£450/mo
Nourish, Person Centred Software, Access
eMAR (medication)£60–£180/mo
Add-on to care planning — £2–£6 per resident
Rota / rostering£50–£150/mo
Deputy, RotaCloud — a separate tool entirely
Training platform£200–£400/mo
Completely separate — £20–£50 per staff member
Finance / payroll£50–£150/mo
Xero, Sage or a separate payroll tool
Ekvarta CareOS (all of the above)£149/mo
One platform · one login · one bill
Monthly cost, side by side
Today~£975/mo
Care planning £355
Training £300
eMAR £120
Rota £100
Payroll £100
With CareOS£149/mo
£149
You save £826 every month
They pay today
~£0/mo
(midpoint)
Ekvarta Pro
£0/mo
all-in
Monthly saving
£0/mo
≈ £0 a year
85% less

Indicative monthly costs for a typical 30-bed UK care home, based on publicly listed pricing for common care software. Actual costs vary by provider, home size and contract. Totals use the midpoint of each range.

Plans

Free to start.
Grow when you're ready.

Every care home gets a free plan at launch. Pro is £149 a month, all-in. Group plans are tailored to multi-site operators.

Starter
Free
Free forever

Everything a small care home needs to get started — no catch.

  • Up to 10 staff accounts
  • Up to 15 resident records
  • Rota & shift management
  • Digital handover notes
  • 5 mandatory training courses
  • Mobile app (iOS & Android)
Coming Soon
Most complete
Pro
£149 per month · all-in

The full CareOS for a care home ready to operate at scale.

  • Unlimited staff & residents
  • CQC compliance automation
  • Automated evidence packs
  • Payroll & finance module
  • Advanced analytics & reports
  • Full training course library (20+)
  • Manager training tracker
  • Certificate expiry alerts
Coming Soon
Enterprise
Group
Tailored to your group

For care groups and multi-site operators with central management.

  • Everything in Pro
  • Multi-site training dashboard
  • Central group compliance view
  • SSO & custom integrations
  • Dedicated account manager
  • Custom course creation
Coming Soon
How It Works

Up and running
in three steps.

Designed to be adopted by care teams — not resisted by them. No IT consultant needed.

1

Start for free

Set up your care home in minutes. Add your team, assign roles and go — no payment details needed.

Zero Risk
2

Run daily operations

Your team works from one app. Rosters, training, resident updates, tasks and handovers — connected in real time.

One Platform
3

Scale with Pro

When you're ready, unlock CQC compliance automation, payroll, analytics and the full course library.

Upgrade Anytime
Launching Soon

Ekvarta CareOS
is coming soon.

We're putting the finishing touches on the platform built to give UK care homes their time back, with a free plan for every home at launch. Watch this space.

Coming Soon

Built for care homes across the UK.